Maintenance Schedule

Use our maintenance schedule template to plan regular servicing.

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100% customizable

Works on all devices

Free Maintenance Schedule Template

All kinds of businesses use preventative maintenance schedules. Different kinds of equipment, including tools, vehicles, and digital devices, require regular servicing to work correctly.

Regular servicing helps to prevent disruption, risks, and unnecessary repair bills. However, this is challenging with large fleets, networks, or inventories. As such, effective organization is key.

What is a maintenance schedule?

Maintenance schedules are used to track and manage different equipment’s servicing needs. Essentially, this means keeping a record of each item’s servicing history and maintenance intervals.

The goal is to ensure that each piece of equipment receives the regular maintenance work that it needs to operate properly in the short and long term. An effective maintenance schedule also creates a paper trail for all servicing actions.

However, when this is done manually, it can create a huge administrative workload.

This is where digitalized maintenance planning comes in.

Why digitize maintenance scheduling?

Digitizing maintenance scheduling enables businesses to effectively manage equipment servicing, without creating additional admin costs. Naturally, tracking maintenance tasks with pen and paper takes a huge amount of time.

It also brings the potential for human error.

This can mean missing essential maintenance, or overspending on unnecessary services. Digitizing your maintenance scheduling workflows simultaneously improves outcomes and cuts administrative costs.

Maintenance schedule template homescreen

What does a maintenance schedule app include?

Maintenance scheduling apps essentially have two components. These are:

  • A database for tracking your equipment’s maintenance needs.
  • A front-end interface for users to view, manage, and action different types of maintenance processes.

In other words, a maintenance schedule app automatically tracks when servicing is due. It then notifies your team and allows users to record when tasks are completed. This means collecting and maintaining data on equipment usage and maintenance needs.

For example, you might set different maintenance intervals based on usage or time-based rules. When these conditions are met, your maintenance schedule app automatically designates these as in need of service.

Our maintenance schedule template

We’ve created an intuitive and powerful scheduled maintenance template. With it, you can streamline routine maintenance workflows, without the need for costly custom development.

Our maintenance schedule template offers:

  • Customizable design.
  • Service notifications.
  • Automated workflows.
  • Intuitive UI.
  • Custom permissions.
  • External database connectors.
  • Responsive design.
  • Optional self-hosting.
  • Third-party app integrations.
  • Efficient and cost-effective processes.
  • Custom data fields.

Customize our template in the Budibase builder, to fully match your existing workflows and maintenance needs.

Track and manage equipment maintenance

Our template is built to streamline maintenance scheduling processes. Simply set the service interval and last service date for all entries. We’ve provided automations to calculate the next service date for each piece of equipment and notify your team.

On the app’s home screen, you’ll find a real-time notification center, listing all entries which are due for maintenance.

We’ve also provided intuitive multi-step form interfaces for editing devices, viewing service notes, and registering task completion. In seconds, your team can locate, action, and record maintenance tasks.

Track and manage equipment maintenance

Set custom maintenance intervals and rules

We’ve based our maintenance automations on three, six, or twelve-month intervals. Simply enter the interval and last maintenance date, and servicing is automatically scheduled for each entry.

With Budibase, you have complete control over how our template schedules preventative maintenance.

Create your own custom rules based on device usage, age, or any other date fields. Use our automations library, handlebars commands, or built-in JavaScript editor to automate maintenance scheduling.

Register servicing

Our maintenance calendar template provides the perfect platform for recording services, on-site or in the field. We’ve provided concise, intuitive form interfaces for recording maintenance dates and details. Our service schedule database creates a clear log of all work.

Create, edit, or remove database entries in seconds. All forms in our template are fully customizable. Tailor your servicing workflows to your specific business needs.

Our template is fully mobile responsive. All design elements automatically scale and resize to fit perfectly on any device. Improve efficiency by giving your maintenance team a tool that they can take anywhere.

Register Maintenance

Automate workflows

We’ve created our service schedule template to automate workflows. Use any in-app action to trigger Budibase’s wide library of built-in automations. Automatically send email notifications, schedule calendar events, and more.

Use our JavaScript editor or range of integration options to create your own powerful custom automated workflows.

Budibase is the smart way to fully digitize maintenance workflows. With minimal coding skills, you can create fully streamlined and automated processes.

Notify users

Automatically notify your maintenance team when new work is required. Our template’s home screen is built around a real-time notification carousel. On logging in, users will immediately see which equipment currently requires preventative maintenance.

Add your SMTP credentials to trigger automated emails to service team members.

We’ve also provided a searchable equipment listing screen. Service team members can quickly search for entries based on last service date, due dates, or any other data fields, helping to improve resource planning.

Manage fleets, networks, and inventories

Use our maintenance scheduling template to track and manage fleets, networks, inventories, and more. We’ve built our template around a robust fleet management and maintenance tracking database.

Quickly call, add, manipulate, or remove database entries from our intuitive front-end interface.

Use our range of data connectors and third-party app integrations to manipulate existing data sets using our maintenance schedule template.

Add assets

Mobile-friendly design

Like all Budibase tools, our template is fully responsive. All design elements automatically resize and scale to fit perfectly on any screen. Say goodbye to expensive custom mobile app development.

Maximize app adoption by giving your team a tool that works seamlessly across all of their devices.

Budibase offers conditional UIs, for truly optimized mobile experiences. Display different interfaces to users, depending on which type of device they use.

Manage maintenance tasks with Budibase

At Budibase, we’re changing the way businesses build custom tools. Our open-source, low-code app builder cuts development times down to a matter of minutes.

Our innovative low-code platform features:

  • Open-source design.
  • Scalability.
  • Fast deployment.
  • Access control.
  • Self-hosting.
  • Advanced security.
  • Automation.
  • Integrations.
  • Conditionality.
  • External data connection.
  • Total customization.
  • Built-in JavaScript editor.
  • Auto-generated screens.
  • Real-time data analysis.
  • Data visualization.

With Budibase, you can create the perfect maintenance tools for your business, with minimal lead times or development costs.

Our open-source, low-code platform

Budibase is the smart way to build software. With our open-source, low-code app builder, you can create functional and deployment-ready tools in minutes.

Use our maintenance schedule template as a deployable app, or customize it to your heart’s content.

External database support

We offer support for a wide range of external datasets. Connect our template to external data sources, using MySQL, MSSQL, Postgresql, MongoDB, Airtable, CouchDB, Rest API, S3, and more.

Budibase also features a built-in database, with support for direct CSV uploads.

Flexible hosting

Host your Budibase tools wherever you want. Self-host, or choose our proprietary Budibase Cloud platform. Deploy Budibase tools to your own infrastructure using Docker, Docker Compose, Digital Ocean, Kubernetes, and more.

With Budibase it’s easy to deploy custom tools internally, or as web apps.

Third-party integrations

Budibase offers support for a wide range of external app integrations, using Zapier, WebHooks, and more. Connect our template to communications tools, CRMs, calendar apps, or invoicing software for maximum functionality.

Use any action in your Budibase app to trigger automations in third-party tools, creating fully streamlined workflows.


Budibase tools are ready to scale. As your business grows, your software stack must evolve to meet new challenges. With our leading low-code platform, you can quickly tailor your software tools to meet your needs.

Quickly add new features, users, datasets, and functions, without the need for excessive downtime.


Choose Budibase for unrivaled security. We offer fully customizable access control, SSO, OpenID, OAuth, and more. WIth Budibase, you have complete control over how different users access your apps.

With open-source design and optional self-hosting, Budibase is the smart choice for maximizing app security.


Budibase offers complete customization of app design, functionality, and configuration. We offer a range of simple and intuitive design tools. Create the perfect apps for your users and workflows, without the need for coding skills.

With our innovative open-source, low-code platform , creating fully functional custom software tools is fast, easy, and cost-effective.

Start using Budibase today

At Budibase, we’re building the world’s largest suite of business software. In minutes, you can build the perfect maintenance schedule software for you.

We also offer premium service agreements and SLAs for enterprise users. Check out our pricing page for more information.

To start using our maintenance schedule template today, click below.

Deployment options