Employee Directory

In the age of remote working, collaboration is difficult. Let your employees find and collaborate with colleagues, no matter where they are.

In just a few minutes, you can build an effective web app to store and present employee information. Budibase gives you total control over all features and data fields within your company directory.

What is an employee directory?

An employee directory is a central resource for key information about your staff. For instance, names, job roles, or contact details. That way, you can easily store and find important employee information.

Why do you need an employee directory?

The way we work has transformed over the last few years, with the rise of remote teams. For many, walking across the office and tapping a colleague on the shoulder is a distant memory.

Organizations of all kinds need employee directories for effective internal communications.

Even today, many human resources teams fall back on spreadsheets to keep track of employee profiles. This compromises security, efficiency, and user experience.

Creating an employee directory is a quick and easy way to save time, achieve better results, and encourage a culture of collaboration between team members, while managing data in a centralized location.

What should an employee directory include?

Every business is different. What your employee directory should include depends on the information your staff needs to do their jobs. Of course, most directories still have some things in common.

Most basic employee directory software includes three clusters of information:

1. Personal information like names, locations, and headshots.
2. Professional information like job titles, departments, and start dates.
3. Employee contact information like email addresses and phone numbers.

Still, you don’t want to limit yourself to these data fields. You might choose to add more specific job-related information, like key skills. Staff bios can help build remote relationships between your employees.

Our open-source employee directory template gives you complete control to store the right data for your business.

Our employee directory template

Our template gives you an effective and secure staff directory, in minutes.

Out of the box, our directory offers advanced functionality, to make your employees’ lives easier.

• Custom databases.
• Searchability.
• Simple admin.
• Access control.
• Custom data fields.
• Improved collaboration.
• Intuitive design.
• Flexible hosting.

Build an employee database

Your employee database is the heart of your staff directory. Use a range of data sources, or our internal database to centralize key information. Budibase supports a range of external databases.

Our template uses key data fields, such as contact details, social media handles, and staff bios. Minimize the time required to create the perfect database for your business.

Simply add, edit or remove fields as you see fit.

Staff search & look-up

A successful directory allows your staff to find the colleagues they need to contact.

Our staff directory template gives you the ability to quickly find employees with an intuitive UI. Out of the box, your employee can lookup colleagues by name, title, or department and view relevant search results.

Using the Budibase builder, you can configure your employee directory to search by any field in your database. Let your employees use the exact search fields they need to find and contact colleagues.

Instantly contact colleagues

Our employee directory is built for efficiency when a member of your team needs to contact a colleague. Our template minimizes the time needed to find the right person, and start a conversation.

Quick and efficient communications are key to any modern business. Our directory template offers a seamless UX.

Budibase offers a range of integrations and automations. Easily connect your directory to softphones, messaging apps, and other internal communications tools.

Add, remove and edit employees

As your business grows and changes, you’ll need to alter your employee directory. Our template is designed for maximum usability, making admin tasks as efficient as possible.

Budibase makes it easy to tailor data exposure and permissions to the needs of individual users. In our template, we use two distinct custom roles to define the actions that users can take. On-the-ground Employees can view all records in the directory or update their own, while HR Managers can perform full CRUD actions across our app.

Why build an employee directory with Budibase?

At Budibase, we’re building the largest suite of open source business tools in the world. Our goal is to empower organizations with secure, flexible, and effective software solutions.

• Open-source.
• Scalability.
• Custom RBAC
• Optional self-hosting.
• Responsive design.
• Automation.
• Integrations.
• Internal and external data sources.

Open-source design

Like all Budibase tools, our staff directory template is completely open-source. Unlike other directory tools, you’ll have complete control over your platform’s design.

Our directory template offers effective functionality straight out of the box. With Budibase, you have the power to maintain your employee directory as you see fit.

Infinitely scalable

With Budibase, your employee directory can grow and evolve with your business. Our open-source platform allows you to add capacity, and new functions as they’re needed.

Add a new permission tier, or create new automations to match new business processes. When you build a company directory with Budibase, you’ll be confident that it’s fully future-proof.

Control user permissions

Budibase empowers businesses to control access to their employee directories. Admins have the power to control how users interact with all stored data.

Grant permissions and data exposure with our visual RBAC editor.

Flexible hosting

Flexible hosting is at the core of Budibase. Users have the option to self-host their directory tools, or use Budibase Cloud.

Host your company directory on your own servers using Kubernetes, Docker, and more. Enterprises can host Budibase tools locally for maximum security around sensitive information.

Mobile responsiveness

Enjoy fully responsive employee directory design across all devices. With the Budibase builder , all design elements resize and scale to fit the user’s screen. Our employee directory template with photos is fully mobile responsive out of the box.

For truly tailored mobile experiences, use Budibase’s built-in conditionality feature. Display different design elements on different devices. Consolidate forms , or hide low priority data fields, for a streamlined mobile UI.

Security

Security is critical for modern organizations. Protecting your business’ data is a top priority for Budibase. Our open-source design and self-hosting options make Budibase the top choice for security.

Unlike other business app suites, Budibase offers free SSO across all pricing tiers

Automations

Budibase offers a powerful library of low-code automations for your employee directory. Use any in-app action as a trigger. Automate everything from simple employee onboarding emails to more complex administrative tasks.

Add functionality to your staff directory app, with Budibase’s JavaScript editor. Use our range of integrations to trigger automations in a wide range of third-party web apps.

Integrate with your existing software stack

Streamline processes by integrating your employee directory with your existing software stack. We offer a wide variety of web app integrations , using Zapier, Integromat, and WebHooks. Connect your employee directory with existing communications, HR, and admin tools.

Budibase also offers integrations with a wide variety of external data sources. Utilize MySQL, Postgres, REST APIs, Couch DB, Amazon S3, and a range of other RDBMSs and NoSQL tools. The Budibase platform also supports manual CSV uploads.

Start using our employee directory template

Budibase allows you to create deployable business apps in minutes, not months. Our employee directory template offers fast deployment, with minimal configuration or editing.

To build the perfect employee directory for your business, click below and get started for free.