Maintaining equipment, properties, and fleets is expensive. Between managing workloads, and retaining profitability, maintenance teams face massive challenges. These become more difficult, the larger your organization is.
However, poor asset management is more expensive in the long run. Work order software helps to cut costs by reducing maintenance bills, service interruptions, and risks of accidents and incidents.
What is a work order app?
Work order software allows users to request maintenance, servicing, or repairs, at the click of a button. This might be your internal team, customers, or members of the public. You can then manage, respond to, and assign these requests.
In turn, this provides better oversight for maintenance managers. When you collect maintenance data in a single location, you can analyze trends in costs, completion times, and service agent performance.
Work order apps also create a clear paper trail of all maintenance activities. This is crucial for responding to queries, complaints, and questions.
Why digitize work orders?
Digitizing work requests reduces costs, improves outcomes, and increases operational efficiency. Even today, many businesses manage work orders using phone calls, emails, or even pen and paper.
Naturally, this isn’t ideal. Manually managing work orders involves excessive admin time and costs. Using work order software is an effective way to eliminate unnecessary maintenance costs.
This enables maintenance teams to provide a higher quality of service, at a fraction of the cost.
What should a work order tool include?
Work order tools essentially perform three functions. These are:
- Allowing users to make work order requests.
- Managing and assigning tasks.
- Tracking and monitoring service data.
This ensures that work order processes are as efficient as possible. At the press of a button, users can request, assign, and action maintenance tasks. Your team can then analyze their costs, in terms of time and money.
Beyond this, the most effective work order tools include extra features to maximize efficiency. This includes communication, admin, record-keeping, and other functionalities.
Our free work order app template
Our free work order app template offers a feature-packed and deployable solution for managing maintenance workflows.
Within minutes, you’ll enjoy:
- External database support.
- Data visualization.
- Total customization.
- Intuitive UI.
- Custom permissions.
- Mailbox connection.
- Responsive design.
- Flexible hosting options.
- Design customization.
- Streamlined workflows.
With Budibase, you have complete control over your business apps . Our template is deployment-ready straight out of the box, with total scope for customization.
Assign, track, and manage work orders
Our template simplifies work order administration. Users can submit instant maintenance requests, with a simple form interface. Your team can then assess, assign, and action all requests.
Once a task is assigned, the service agent completes a second form, detailing the costs, actions, and time incurred. This creates a clear paper trail for all work orders. Work orders can then be analyzed and compared in terms of costs, completion times, and more.
We’ve created a single platform for managing servicing workflows, from initial request to completion. Use our template to centralize work order functionality, data, and processes.
Custom work order forms
We’ve provided a series of intuitive form interfaces for requesting, assigning, and actioning work orders. Use multi-step forms and conditional design to provide highly intuitive and efficient workflows.
In Budibase, forms are completely customizable. Every business is different. We give our users the power to create forms that perfectly match their unique needs.
Add, remove, edit, or alter data fields to suit your maintenance requirements. When you change your app’s databases, you can quickly update forms with a single click.
Categorization and taxonomies
Our template is built for work order categorization. When submitting a work request, users are asked to choose a category for their maintenance needs. Categories include preventative maintenance and emergency repairs. Your internal team must then assign an agent before work can be completed.
We’ve provided dynamic filters throughout our free work order app. Sort, filter, and locate different records based on any category or taxonomy.
A variety of data fields can also be used to filter work order records for analysis. View the costs and time logs of each individual service agent to identify improvement opportunities for your team.
Real-time analysis and visualization
Monitor your maintenance team’s performance on our template’s analytics dashboard. When recording completed work, agents are asked to note the hours they used and any material costs.
Our template uses a set formula to calculate labor costs, based on the hours used. This is can be customized for each individual service agent, offering accurate, automated calculations.
Use our analytics dashboard to review completion times and labor, materials, and overall costs for all service agents. We’ve also added a carousel on the analytics screen, displaying all assigned tasks for each agent.
Our workflow app is ready to be used in the field. Like all Budibase tools, our template is fully mobile-responsive. All screens scale and resize to fit perfectly on desktop, mobile, and tablet devices.
Maximize adoption by giving your users a fully responsive web app.
We’ve added concise, multi-step forms across our template, for an intuitive mobile UX. Work orders and completion records can be completed in seconds, ensuring that all relevant information is collected quickly and accurately.
Set custom rules to streamline your operations workflows. Use custom business rules to automatically assign service agents, based on any variable in your work order database.
With Budibase, automating work order processing is easy. Our low-code platform is the smart way to build efficient, digital workflows.
Budibase offers fully customizable access control. We’ve built our template around two permission tiers, for maintenance teams and service users. Users with lower permissions can submit work orders, and view the status of their own requests.
Power users are then able to assess, assign, and action all work orders, as well as analyze outcomes.
Ensure maximum security and usability in your app, by providing users with access to the exact features and data they need.
Manage work orders with Budibase
Budibase is revolutionizing the way maintenance teams manage their workflows. In minutes, you can create a fully customized and free work order app.
- Open-source design.
- Fast deployment.
- Tiered permissions.
- Flexible hosting.
- Responsive design.
- Low-code development.
- External database support.
- Infinite customization.
We’re building the world’s largest ecosystem of open-source business software.
Our open-source, low-code platform
Budibase is the fast and cost-effective way to build custom software. With minimal technical skills, you can build a fully deploy and feature-rich work order app. Say goodbye to time-consuming and expensive custom developments.
With our open-source, low-code platform , you can quickly and easily build the perfect tools for your needs. Even better, you’ll own the finished product.
Self-hosting or Budibase Cloud
Deploy your Budibase tools however you like. Choose self-hosting or our dedicated Budibase Cloud platform, depending on your specific needs. Host on your own infrastructure using Kubernetes, Docker, Docker Compose, Digital Ocean, and more.
Our work order software can be deployed internally or as a web application. Budibase empowers users to create the perfect business tools to match their existing workflows.
External database support
Budibase offers support for a wide range of external data sources. Connect our template to existing datasets using MySQL, Postgresql, S3, Airtable, MongoDB, CouchDB, Rest API, and more.
Call, query, and manipulate existing databases using Budibase’s intuitive front-end interfaces. We also provide a built-in database, with direct CSV uploads.
Third-party app integrations
Our low-code platform sits perfectly alongside your software stack. Budibase supports a wide range of third-party app integration using Zapier, WebHooks, and more. Connect your work order app to CRMs, invoicing management tools, communications platforms, and more.
Use in-app actions in Budibase to trigger automations in external tools, for fully streamlined workflows.
Budibase offers leading security in the low-code space. With optional self-hosting and fully customizable access control, you have the power to totally secure your work order app.
We also offer SSO across all of your Budibase tools, as well as support for OAuth and OpenID. Budibase empowers you to choose the exact right password and authentication standards for your specific needs.
Our free work order app is built to scale. With Budibase, it’s easy to add new features, users, or data fields, without excessive development costs or lead times. Say goodbye to waiting for new features from off-the-shelf tools.
As your business grows and evolves, it’s crucial for your tools to evolve with it. Budibase is the smart way to build functional and scalable custom tools.
Intuitive design tools
Our open-source, low-code platform provides intuitive and effective design tools. With no specialist skills, you can create fully optimized, branded, and navigable app interfaces. Budibase is the smart way to develop beautiful custom software.
We offer four built-in app themes, and a simple interface for customizing navigation, branding, and layouts.
Start using Budibase today
At Budibase, we’re changing the way businesses build custom software. Our open-source, low-code platform is revolutionizing internal software development. In minutes, you can create fully deployable custom tools, without minimal coding knowledge.
We also offer premium SLAs and enterprise support contracts. Take a look at our pricing page for more information.
To start using our free work order app template today, simply click below.
- Budibase Cloud Host with Budibase and let us manage everything for you. Quick and easy.
- Docker Self-manage Budibase using Docker and Docker Compose.
- Kubernetes Use the Budibase helm chart to deploy Budibase directly into your Kubernetes cluster.
- Digital Ocean The simplest way to self-host Budibase on your own infrastructure - 1 click install.