Fleet Management

Our remote fleet management system is built to simplify operations, provide oversight, and maximize profitability.

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100% customizable

Works on all devices

Remote Fleet Management System | Budibase | Low-Code Platform

In the logistics industry, your vehicles are your most valuable asset. Our template ensures that they deliver maximum value.

Running and maintaining a fleet of vehicles incurs a wide variety of different costs. On the one hand, you have day-to-day costs, like fuel, driver’s wages, taxes, insurance preventative maintenance, and servicing.

Then there’s vehicle purchasing, depreciation, and unforeseen repairs.

If not accounted for properly, any of these costs can destroy your fleet’s profitability. This is where fleet management comes in. Use our template to manage fleets remotely, ensuring maximum ROI across all of your vehicles.

What is remote fleet management?

Fleet management is all about collecting, tracking, and analyzing data on your vehicle utilization. That is, how vehicles are deployed, used, and maintained. Remote fleet management allows you to do this, no matter where your vehicles or drivers are located.

In other words, drivers can record vehicle data utilization in the field. This data can then be analyzed and managed from head office.

The goal is to collect as much data as possible on vehicle utilization. This is used to ensure your fleet is deployed as efficiently and profitably as possible.

Why do you need fleet management software?

In the logistics industry, profit margins are paper-thin. Even minor efficiencies can mean losing your competitive edge. Fleet management software takes the guesswork out of maintaining profitability.

Identify inefficiencies and opportunities for improvement in your vehicle utilization.

An effective fleet management platform also allows you to streamline workflows. Reduce operating costs by automating manual admin tasks. Create a centralized platform that minimizes the admin burden on your operations team.

Remote Fleet Management System

What should a remote fleet management system contain?

At a basic level, a fleet management system comprises of two elements:

  1. A database for storing vehicle utilization information.
  2. A front-end interface for collecting, managing, and analyzing data.

This includes vehicle details, utilization information, and maintenance needs, across your entire fleet. The goal is to centralize data while giving your ground staff an intuitive way to log key usage and maintenance details.

More advanced solutions also offer features for optimizing fleet management workflows. Third-party integrations, custom automation rules, and data visualization can all be used to maximize ROI across your fleet.

Our fleet management template

We’ve built our template to maximize oversight, usability, and profitability. Manage vehicle usage, maintenance, and costs, from a single intuitive platform.

Our remote fleet management system offers:

  • Design customization.
  • Data visualization.
  • Automated workflows.
  • Intuitive UI.
  • Custom RBAC.
  • External database connectors.
  • Responsive design.
  • Optional self-hosting.
  • Third-party app integrations.
  • Efficient and cost-effective processes.
  • Custom data fields.

Use our template as a fully deployable solution, or tweak and customize it to your specific requirements.

Centralized fleet management

Our fleet management solution is built around three related databases, for vehicles, driver check-ins, and maintenance. When a user records a journey or a maintenance session, relevant details are updated for the vehicle.

Use our simple interfaces to create highly automated vehicle utilization datasets.

We’ve provided a range of screens for adding, editing, and analyzing entries across all three built-in databases. Use our dynamic filtering components to quickly find the exact data you need at any moment.

Automated cost controls and fuel management

We’ve provided extensive functionality for calculating vehicles costs, based on simple user inputs. Drivers can simply record their daily mileage and fuel expenses. Our template automatically calculates lifetime averages for fuel consumption, cost-per-mile, and more.

Use handlebars expressions, filter views, or our built-in JavaScript editor to create your own custom cost calculations.

Add additional variables or weighting rules to align our template with your specific fleet operations.

Remote Fleet Management System Analytics

Data visualization

Our fleet management system features a dedicated analytics screen. Quickly analyze trends in mileage, fuel consumption operating costs, vehicle status, and more. Use any combination of expressions and variables to sort and filter visualized data.

With Budibase, it’s easy to create highly detailed charts and graphs for all kinds of data.

Use our template to analyze fleet-wide trends or granular data, and identify pain points, inefficiencies, and opportunities alike.

Maintenance scheduling

Use our template to manage maintenance schedules. Each vehicle entry is given a monthly service interval. When a maintenance checklist is completed, the next service date is automatically updated.

Say goodbye to manually tracking your fleet’s preventative maintenance scheduling.

Our maintenance scheduling functionality is fully customizable. Quickly set fixed service dates, or create mileage-based calculations. Connect to calendar apps, communications tools, and more for fully streamlined fleet maintenance workflows.

Multi-step forms & conditionality

Our template offers unrivaled usability. We’ve created intuitive multi-step forms for registering journeys and vehicle maintenance. Ensure maximum adoption and accuracy by giving your team a tool they’ll love to use.

Budibase offers powerful conditional UIs. Hide, display, or update and design elements based on user inputs, behavior, form data, automation rules, and more.

It’s crucial for remote fleet management systems to work seamlessly on all devices. With multi-step forms and conditional UIs, Budibase is the smart way to build incredible mobile user experiences.

Remote Management System Template Edit Screen

Role-based access control

Choose Budibase for fully customizable role-based access control. Assign different permission tiers to users, based on their seniority, job role, location, department, or other attributes.

We’ve built our template around three levels of access. Basic users can access and manage vehicle data and create check-ins. Power users have access to maintenance screens and data. Admins can access and use our analytics screens.

With custom RBAC from Budibase, you can provide users with the exact data and functionality they need.

Custom data fields

Our remote fleet management system is fully customizable. Quickly add, edit, or remove any data fields to match your unique operations. Edit your back-end data layer, and use our autogenerated forms to update your interfaces in seconds.

Budibase offers a range of dynamic and static formula variables. Create calculations, taxonomies, automation rules, and more using JavaScript or handlebars expressions.

Our template offers complete customization. Tailor your data fields to your existing workflows to maximize your fleet’s profitability.

Manage fleet operations with Budibase

At Budibase, we’re revolutionizing the way businesses build logistics solutions. Our open-source, low-code editor offers leading functionality, developer experiences, and cost-effectiveness.

Budibase offers:

  • Open-source design.
  • Scalability.
  • Fast deployment.
  • Custom RBAC.
  • Self-hosting.
  • Advanced security.
  • Automation.
  • Integrations.
  • Conditionality.
  • Support for external databases.
  • Total customization.
  • Built-in JavaScript editor.
  • Auto-generated screens.
  • Data visualization.

With Budibase, you can build fully deployable, custom solutions, in as little as five minutes.

Open-source, low-code fleet management

Budibase is the fast and cost-effective way to build custom software. Say goodbye to long waits for custom developments, or settling for unsuitable off-the-shelf tools. With our low-code platform, you can build the perfect solutions for your needs, at a fraction of the cost.

We also offer a range of support packages, SLAs, and account management packages for enterprise users. Check out our pricing page for more information.

External data support

Connect our remote fleet management system to existing datasets. Manage external data using MySQL, MSSQL, Postgresql, S3, Airtable, MongoDB, CouchDB, Oracle, RestAPI, and more.

We also provide our own built-in database, with support for CSV uploads. Budibase is the perfect way to centralize all kinds of existing data.

Workflow automation

Use Budibase to streamline fleet management processes. Use any in-app action to trigger our wide range of built-in automations. Use JavaScript, handlebars expressions, formula variables, conditionality, and third-party integrations to create custom automation rules.

Eliminate manual admin tasks, automate communications, and build powerful calculations, at the press of a button.

Maintenance Management Screen

Self-hosting & cloud deployments

Choose self-hosting or Budibase cloud for your fleet management software. Deploy our template to your own infrastructure, using Kubernetes, Docker, Docker Compose, Digital Ocean, and more.

Budibase is perfect for building web apps and internal software, in seconds.

Third-party integrations

Budibase offers a wide variety of third-party integrations . Connect to external tools, using Zapier, RestAPI, and more. Our template integrates seamlessly with communications tools, approval apps , calendars, accounting software, and more.

Trigger automations in external tools using any in-app action. With Budibase, it’s easy to build fully integrated fleet management operations.


Companies around the world choose Budibase to keep their mission-critical data secure. With custom RBAC, optional self-hosting, and more, Budibase is built for security-focused organizations.

We also offer free SSO across all of your Budibase tools, as well as OAuth and OpenID support.


Logistics businesses face constant changes. From global events to regulatory hurdles, success means responding to new risks and challenges. Part of this is having a software stack that can adapt to change.

With Budibase, you can quickly and easily add new data, screens, functions, users, and more, without excessive downtime.

Start using Budibase today

At Budibase, we’re building the world’s largest ecosystem of open-source business software. Our templates are ideal as deployable solutions, with infinite scope for customization and tweaking.

Use our innovative open-source, low-code platform to build deployable custom tools, in minutes.

To start using our remote fleet management system, simply click below.

Deployment options