Car Rental Admin Panel

Our car rental admin panel is built to improve oversight, cut operating costs, and streamline admin workflows.

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100% customizable

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Car Rental Admin Panel Template | Budibase

Managing a profitable fleet requires concrete data. Between maintenance, admin, and logistics, rental companies have incredibly high operating costs. It’s crucial for decision teams to have thorough oversight.

Beyond this, gathering and visualizing data greatly improves decision-making. Admin panels allow car rental companies to identify and track trends in vehicle usage, costs, and servicing. In turn, this boosts profitability.

What is an admin panel?

Admin panels are simple platforms where users can access, view, and manage specific data. Of course, the specific contents vary from industry to industry. The key is giving decision-makers oversight over core operational data.

Effective admin panels eliminate the need for manual data entry, processing, and visualization. Instead, charts, reports, and tables are automatically created and updated. This gives your team an intuitive and fast platform for monitoring operations.

Why do rental companies use admin panels?

Car rental companies have incredibly complex operational processes. One element of this is tracking and managing the usage and maintenance of thousands of vehicles. It’s crucial that every car in your fleet is serviced effectively and on time for the next vehicle rental term.

This is even more challenging for large fleets that are spread across multiple locations.

Additionally, car rental admin panels help to simplify and digitize your operations on the ground. Administrative and customer-facing teams benefit from intuitive and efficient tools for querying and manipulating data.

Car Rental Admin Panel Home Screen

What should a car rental admin panel include?

For rental companies, effective admin panels essentially contain two functions:

  1. Visualization of key operational data,
  2. Functionality for teams to add, manipulate, and edit data about vehicles and car bookings.

This includes mileage, fleet age, individual vehicle information, usage, car rental agreement terms, and maintenance data. It’s also vital that users can quickly visualize different data views. This might include isolating vehicles at different locations and maintenance intervals, or in different categories.

Our car rental admin panel template

Our car rental template offers a fully custom and deployable admin panel, with minimal development time.

Like all Budibase apps, our car rental admin panel offers:

  • Design customization.
  • Data visualization.
  • Automated workflows.
  • Intuitive UI.
  • Custom permissions.
  • External database connectors.
  • Responsive design.
  • Optional self-hosting.
  • Third-party app integrations.
  • Efficient and cost-effective processes.
  • Custom data fields.

Budibase is the easy and cost-effective way to build custom admin panels.

Track vehicle usage and maintenance

Our car rental admin dashboard is designed to provide maximum oversight over vehicle usage and maintenance schedules. We’ve provided screens for quickly viewing usage reports and charts at a fleet, brand, or individual rented vehicle level.

We’ve added dynamic filtering and searchability, ensuring that users can quickly find the exact data they need. With Budibase, you have complete control over which fields users can search and filter data by.

On the app’s home screen, we’ve provided notifications for vehicles that are due for regular maintenance. Our car rental admin panel offers an effective platform for monitoring and responding to maintenance needs.

Car Rental Admin Panel Fleet Screen

Simplify fleet management

Cut operational costs with more effective fleet management workflows. Our template allows users to quickly check vehicles in or out, and update key details, including their current mileage and location.

With our template, the rental processing is fast and cost-effective. Users can quickly search for any vehicle, and update its status at the press of a button. We’ve provided simple form interfaces for checking vehicles in and out or registering maintenance work.

When a vehicle has covered 10,000 miles since its last service, it’s automatically marked as due for servicing. This is indicated on the vehicle detail page, as well as the app’s home screen.

Data visualization and reporting

Our car rental admin panel is built around a number of data visualization screens. Track and monitor age, mileage, maintenance, and usage data for individual vehicles, classes, or your fleet as a whole.

Our visualization screens are fully searchable. With Budibase, you have complete control over the filter views and search fields you include in your admin panel.

We’ve provided four separate data visualization screens, for different levels of analysis. Budibase offers complete customization over visualization and reports. Our template features a range of charts and graphs to visualize statistics on fleet age, servicing, and mileage.

Cut operating costs

As your fleet management systems and processes become more efficient, your operating costs will drop. Our template is designed to improve profitability through better decision-making and more efficient admin processes.

Our admin panel makes it easy to spot trends and relationships between fleet data and operating costs. In turn, this empowers you to make data-driven decisions to minimize maintenance and logistics spending.

Our template also greatly reduces the time to process each rental. This reduces admin costs, as well as improving customer experiences.

Car Rental Admin Panel Brand Data

Automate processes

Supercharge your admin panel with process automation. Use any in-app action to trigger Budibase’s wide range of built-in automations. We also offer a built-in JavaScript editor and third-party app support, for advanced custom automations.

Create automation rules which perfectly match your existing operating processes. We’ve set all vehicles to require maintenance every 10,000 miles. You can customize your maintenance notifications, with different time, mileage, or usage rules.

Add your SMTP credentials to automatically trigger email notifications when maintenance is required, eliminating the need for manual contact.

Conditional UIs

Our template features conditional UIs to maximize usability. Use user information, behavior, vehicle data, or form inputs to automatically hide, display, or edit different design components. Use conditionality to tailor workflows and provide streamlined user experiences.

Our car rental admin panel uses conditionality to display warnings on vehicle detail pages when maintenance is needed.

With Budibase, conditionality can be added to any design element, based on a number of rules.

Customize data fields

Of course, every business is different. With Budibase, you have complete control over your admin panel’s data fields. We’ve provided fields for the most common vehicle information, including mileage, age, make, model, VIN, license plate, location, and more.

With our simple low-code platform, you can quickly add new fields to your databases, digital forms , and visualizations.

As your business evolves to meet new challenges, customization is critical. With Budibase, your fleet management tools can easily grow and evolve with it.

Car Rental Admin Panel Maintenance Statistics

Why build an admin panel in Budibase?

Budibase is the quick and cost-effective way to build custom software. In minutes, you can create fully deployable admin tools.

Budibase features:

  • Open-source design.
  • Scalability.
  • Fast deployment.
  • Tiered permissions.
  • Self-hosting.
  • Advanced security.
  • Automation.
  • Integrations.
  • Conditionality.
  • Support for external databases.
  • Total customization.
  • Built-in JavaScript editor.
  • Auto-generated screens.
  • Data visualization.

Our low-code platform offers unrivaled usability, expediency, and customization.

Low-code, open-source admin panels

Budibase is the smart way to build custom business apps. Our low-code, open-source platform allows businesses to deploy fully custom tools, in minutes. Say goodbye to costly subscriptions fees or custom developments.

With Budibase, users can create fully functional, deployable admin panels, with minimal development skills. Take control over the tools your business uses. Even better, you’ll actually own the finished product.

Fleet Statistics Screen

Optional self-hosting

With Budibase, you’re in control over how you deploy your tools. Choose from self-hosting or our dedicated Budibase Cloud platform. Deploy your car rental admin panel as a web app or an internal system.

Budibase supports self-hosting using Kubernetes, Docker, Docker Compose, Digital Ocean, and more.

Connect to existing data

Build an admin panel in Budibase and connect it to a range of existing datasets. Connect your admin panel to a range of external databases using MySQL, MSSQL, Postgresql, MongoDB, Airtable, CouchDB, Rest API, S3, and more.

We also offer a built-in database, with support for CSV uploads. Budibase is the perfect way to create modern interfaces to call, query, and manipulate existing datasets.

External app integrations

Budibase sits perfectly alongside your existing fleet management systems. Integrate with your existing software stack using Zapier, WebHooks, and more. Connect to communications tools, scheduling apps, CRMs, and more for maximum functionality.

With Budibase, you can trigger automations in external apps from your car rental admin panel. Manage rental requests, fleet maintenance, and operations, at the press of a button.


Security is critical for all modern businesses. As customer-facing businesses, data protection is a key risk factor for car rental companies. Data breaches can lead to crippling fines, legal costs, or reputational damage.

Budibase offers unrivaled security. With custom access control and self-hosting, our low-code platform is trusted by some of the world’s largest organizations.


Use Budibase to create totally future-proof software. As your business grows and expands, your admin panel must evolve with it. With our low-code platform, you can quickly add new features, users, data fields, and screens, with minimal interruption.

Budibase is built for scalability. Don’t wait for off-the-shelf tools to add the features you need. Simply build them yourself, as and when you need them.

Mobile-responsiveness and accessibility

Usability is crucial for internal app adoption. Budibase tools are fully mobile responsive and accessibility tested, straight out of the box. Design elements automatically scale and resize to fit perfectly on different devices.

Give your team an admin panel they can take anywhere. Ensure maximum adoption rates, by providing a tool your staff will actually love using.

Start using Budibase today

With Budibase, it’s fast and easy to build fully functional custom admin panels. In minutes, you can create your perfect tool for managing and monitoring car rental data.

To get started today, simply click below.

We also offer tailored support packages and SLAs for enterprise users. Check out our pricing page for more information.

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